Kuchler Polk Weiner, LLC, civil defense law firm in the Central Business District of New Orleans, LA, is seeking an Administrative Clerk – A/P and Reception to join our team. This full-time, in-office position is integral to maintaining the firm’s operational excellence by balancing administrative and financial responsibilities with poise and precision. The ideal candidate will possess a professional demeanor, strong organizational skills, a keen eye for accuracy, and the ability to handle multiple tasks while safeguarding the confidentiality of financial data in a fast-paced environment. If you are passionate about contributing to the success of a respected law firm and thrive in a team-oriented setting, we encourage you to apply.
What we need you to do:
Reception Duties
● Operate a multi-line telephone system to manage incoming and outgoing calls, ensuring seamless communication and accurate routing of inquiries.
● Welcome and assist visitors with professionalism, facilitating a positive and welcoming client experience.
● Maintain the reception area’s cleanliness and organization, reflecting the firm’s commitment to excellence.
● Accept, sign for, and distribute packages, registered mail, and other deliveries.
● Coordinate refreshments for meetings as requested.
● Monitor and replenish office and kitchen supplies to support daily operations.
● Execute additional administrative duties as needed, demonstrating flexibility and commitment.
Accounts Payable Duties
● Facilitate timely payment of vendor invoices by reviewing, verifying, and processing payments via checks or electronic transfers.
● Ensure accurate and efficient recording of accounts payable transactions within the accounting system.
● Manage petty cash transactions, including documentation verification, entry, and distribution.
● Prepare and process weekly bank deposits, ensuring accuracy and compliance with financial protocols.
● Assist in the reconciliation of company credit card statements, ensuring proper documentation and reporting.
● Maintain vendor records by recording and updating W-9 information in the accounting system.
● Perform various clerical and administrative tasks as needed to support accounting and finance operations.
You must have:
● High school diploma or equivalent; associate degree in accounting or related field is preferred.
● Previous experience in a billing, accounting, or administrative role within a law firm or legal environment; 3-5 years of experience is preferred.
● Familiarity with Microsoft Office and legal accounting software; experience with Coyote Analytics is preferred.
● Strong attention to detail and organizational skills.
● Good communication and interpersonal skills.
● Ability to handle confidential information with integrity.
● Ability to work independently and as part of a team.
You may expect:
● Competitive salary based on experience.
● Comprehensive benefits for full-time employees, including:
● Firm-paid health and life insurance.
● Generous 401(k) Safe Harbor Matching Plan.
● 12 weeks of paid parental leave after one year of employment.
● Robust holiday closure schedule and Personal Time Off (PTO) policy.
● Optional employee-paid benefits, including dental, vision, voluntary life insurance, AFLAC policies, and parking in a connected garage.
Additional Information:
● Schedule: Monday through Friday, 8:00 a.m. – 5:00 p.m., fully in-office.
● A basic criminal background check is required and will be conducted post-offer and pre-hire.
If you are a detail-oriented, highly organized professional seeking a challenging and rewarding opportunity within a respected civil defense law firm, we invite you to apply to become a part of our team.
